File Organizer Intelligently organize and rename files based on their content and metadata. Overview This skill helps you: Analyze file contents to determine categorization Suggest folder structures Generate consistent naming conventions Identify and handle duplicates Create organization systems How to Use Analyze Files "Analyze these files and suggest how to organize them" "What category does this file belong to?" "Suggest a better filename for this document" Organize "Create a folder structure for my project files" "Organize my downloads folder" "Sort these invoices by vendor and date" Naming Conventions Recommended Formats Documents YYYY-MM-DD_Category_Description_v1.ext Example: 2026-01-29_Contract_ClientName_NDA_v1.pdf Images YYYY-MM-DD_Event/Project_Description_NNN.ext Example: 2026-01-29_ProductLaunch_HeroImage_001.png Invoices/Receipts YYYY-MM-DD_Vendor_Amount_InvoiceNumber.ext Example: 2026-01-29_Adobe_149.99_INV-12345.pdf Meeting Notes YYYY-MM-DD_MeetingType_Topic.ext Example: 2026-01-29_TeamSync_Q1Planning.md Naming Rules Use underscores or hyphens, not spaces Start with date for chronological sorting Include key identifiers (client, project, type) Add version numbers for iterations Keep names concise but descriptive Folder Structures Personal Documents 📁 Documents ├── 📁 Admin │ ├── 📁 Finance │ │ ├── 📁 Invoices │ │ ├── 📁 Receipts │ │ └── 📁 Tax │ ├── 📁 Insurance │ └── 📁 Legal ├── 📁 Work │ ├── 📁 Projects │ ├── 📁 Reports │ └── 📁 Meetings ├── 📁 Personal │ ├── 📁 Health │ ├── 📁 Education │ └── 📁 Travel └── 📁 Archive └── 📁 [Year] Project-Based 📁 ProjectName ├── 📁 01_Planning │ ├── 📁 Requirements │ ├── 📁 Proposals │ └── 📁 Research ├── 📁 02_Design │ ├── 📁 Mockups │ ├── 📁 Assets │ └── 📁 Specs ├── 📁 03_Development │ ├── 📁 Source │ ├── 📁 Tests │ └── 📁 Documentation ├── 📁 04_Deliverables │ └── 📁 [Version] ├── 📁 05_Admin │ ├── 📁 Contracts │ ├── 📁 Invoices │ └── 📁 Communications └── 📁 Archive Client/Vendor 📁 Clients └── 📁 [ClientName] ├── 📁 Contracts ├── 📁 Projects │ └── 📁 [ProjectName] ├── 📁 Invoices ├── 📁 Communications └── 📁 Assets Output Formats Organization Plan
- File Organization Plan
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- Source
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- [Folder/Location]
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- Total Files
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- [Count]
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- Total Size
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- [Size]
Proposed Structure [Folder tree]
File Mapping | Original Name | New Name | Destination | |
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| | IMG_1234.jpg | 2026-01-29_ProductPhoto_001.jpg | /Products/Photos/ | | doc1.pdf | 2026-01-15_Contract_ClientA_NDA.pdf | /Clients/ClientA/Contracts/ |
Actions Required 1. Create folders: [list] 2. Rename files: [count] 3. Move files: [count] 4. Review manually: [count with reasons] Duplicate Report
- Duplicate Files Report
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- Total Duplicates Found
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- [Count]
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- Space Recoverable
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- [Size]
Exact Duplicates | File | Locations | Size | Recommendation | |
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| | report.pdf | /Downloads/, /Documents/ | 2.3MB | Keep in /Documents/ |
Similar Files | Files | Similarity | Difference | |
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- report_v1.pdf, report_v2.pdf
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- 95%
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- v2 has extra page
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- Analysis Capabilities
- Content-Based Categorization
- Documents
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- Contracts, reports, letters, forms
- Financial
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- Invoices, receipts, statements, budgets
- Media
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- Photos, videos, audio, graphics
- Code
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- Source files, configs, documentation
- Data
- Spreadsheets, databases, exports Metadata Extraction Creation/modification dates Author information File dimensions (images/video) Duration (audio/video) Page count (documents) Automation Rules Example Rules
Auto-Organization Rules
Rule 1: Invoices
Trigger: PDF with "Invoice" or "INV-" in content
Action: Move to /Finance/Invoices/[Year]/[Month]/
Rename: YYYY-MM-DD_Vendor_Amount.pdf
Rule 2: Screenshots
Trigger: File matches "Screenshot*.png"
Action: Move to /Screenshots/[Year-Month]/
Rename: YYYY-MM-DD_HH-MM_Screenshot.png
Rule 3: Downloads Cleanup
Trigger: File in Downloads older than 30 days
Action:
If document → Archive
If installer → Delete
- If media → Sort to appropriate folder
- Best Practices
- Organization Principles
- PARA Method
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- Projects, Areas, Resources, Archive
- Date-First
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- Enables chronological sorting
- Descriptive Names
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- Future you will thank you
- Flat is Better
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- Avoid deep nesting (max 3-4 levels)
- Regular Maintenance
- Schedule monthly reviews File Hygiene Delete duplicates and temp files Archive completed projects Use cloud sync for important files Maintain consistent naming Document your system Limitations Cannot access protected/encrypted files Large file moves require manual execution Content analysis depends on file format support Cannot guarantee perfect categorization Manual review recommended for important files